CO-IN - Services

Online Submission Platforms: A user-friendly system for researchers to submit abstracts, papers, or posters for peer review.

Peer Review Process: Coordination of the review process, where submissions are evaluated by a panel of experts for quality and relevance.

Notifications and Revisions: Communicating acceptance or rejection of abstracts and managing revisions or edits as needed.

Agenda Creation and Program Development: Development of the scientific program, including sessions, keynotes, workshops, and panel discussions.

Speaker Management: Identifying and inviting keynote speakers, organizing plenary sessions, and handling speaker logistics such as travel and accommodations.

Session Moderation: Coordinating moderators for sessions to ensure smooth flow and time management during presentations.

Conference Proceedings: Compiling and publishing the conference proceedings, either in print or online.

Indexed Publications: Partnering with scientific journals to publish selected papers, with indexing in major scientific databases like Scopus, PubMed, or Web of Science.

Venue Coordination: Handling venue selection, layout design, and on-site logistics to ensure a comfortable and efficient environment for the conference.

Audio-Visual (AV) Services: Providing AV equipment, technical support, and live streaming for virtual or hybrid conferences.

Conference Technology: Offering mobile apps, event management platforms, and online portals to manage registrations, schedules, and access to event materials.

Virtual Platforms: Setting up platforms for live streaming sessions, virtual networking, and interactive workshops for online attendees.

Hybrid Solutions: Coordinating both in-person and remote attendees, ensuring seamless participation for those attending virtually, including live Q&A sessions and virtual poster presentations.

On-Demand Access: Offering post-conference access to recorded sessions, allowing attendees to revisit the content after the event.

Networking Sessions: Organizing dedicated networking events, such as meet-and-greet sessions especially for industry-academia collaboration, roundtable discussions, and social events.

Poster Sessions: Managing both physical and virtual poster sessions, where researchers can present their work and interact with peers.

Sponsorship Packages: Developing sponsorship tiers and packages that offer visibility and branding opportunities for corporate sponsors.

Exhibit Space Management: Organizing exhibition booths for companies, allowing them to showcase products, services, and technologies to the scientific audience.

Online Registration System: Providing a secure platform for attendee registration, including payment processing and confirmation.

On-Site Registration Services: Managing on-site check-ins, badge distribution, and attendee assistance.

Certificates of Participation: Providing certificates for attendees, presenters, and speakers as formal recognition of their participation.

Conference Promotion: Developing marketing strategies to reach a broad audience of potential participants, using email campaigns, social media advertising.

Website Development: Creating and managing a professional conference website with all relevant information, including the agenda, registration details, and speaker bios.

Follow-Up Communication: Sending post-event communication to attendees, including access to recorded sessions, proceedings, and speaker materials.

Reports and Future Planning: Collecting feedback and offering insights for the planning and improvement of future conferences.

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1. Abstract Management

2. Program Development and Scheduling

3. Proceedings and Publications

4. Technical and Logistical Support

5. Virtual and Hybrid Conference Support

6. Networking and Collaboration Opportunities

7. Sponsorship and Exhibition Management

8. Registration and Participant Management

9. Accreditation and Certifications